Career Opportunities with SEC >> Administrative Assistant - Nursing Department - WC
Administrative Assistant - Nursing Department - WC
Summary
Title:Administrative Assistant - Nursing Department - WC
ID:11053
Department:Nursing
Description
POSITION SUMMARY
Provide a variety of advanced administrative, confidential, technical and administrative support to the Director of Nursing and the Nursing Department.
 
            RESPONSIBLITIES
  • Greets visitors, students, and/or employees and respond to inquiries, requests for information and provide assistance.
  • Establishes and maintains cooperative working relationships with other employees and facilitate carrying out instructions involving other departments, transmitting information accurately and tactfully.
  • Maintains office files, student files, and other appropriate records.
  • Prepares syllabi, tests, and other documents as requested by Nursing Administration.
  • Maintains inventory of office & clinical supplies
  • Performs general clerical duties including organizing, filing, shredding and photocopying documents and files, etc.
  • Composes written correspondence and materials; creates and update all departmental forms and prepare for web; prepares minutes, reports, statistical data, and other materials pertaining to the Nursing program.
  • Responsible for answering phones, responding to voice or e-mail messages, as well as sending and receiving faxes.
  • Schedules appointments and meetings, sends out meeting notices, makes travel arrangements, and maintains the department calendar.
  • Manages the distribution of all incoming and outgoing mail; screen and respond as necessary. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures.
  • Performs assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe manner and with minimal supervision.
  • Assists in developing new and better ways for performing job functions and organizing office procedures.
  • Performs all other duties as assigned.

            QUALIFICATIONS
 
            KNOWLEDGE AND  SKILLS 
 

  • Demonstrated skills in establishing and maintaining effective working relationships with students, staff, faculty, and the public.
  • Proficient in office machines such as telephones, copiers, fax machines, or 10-key calculators
  • Proficient in computer programs utilized which include electronic mail, Colleague (college database system), Windows XP, Word, Excel and Outlook.
  • Knowledge of department and college policies, procedures, and practices with the ability to answer work related questions; and/or interpret and apply these guidelines correctly in various situations
  • Knowledge of business English with the ability to write in complete sentences using appropriate words, correct grammar, punctuation and spelling.
  • Ability to use independent judgment and discretion.
  • Detailed-oriented with skills in proofreading materials and data entry to ensure accuracy.
  • Solid verbal and written skills to convey ideas, facts, and information effectively and accurately to students, staff, faculty, and the general public. 
  • This position will cover our West Covina and our Pomona Campuses.


            EDUCATION AND EXPERIENCE
 

  •             High School diploma or equivalent.
  •             Previous secretarial experience and demonstration of good clerical skills required.
  •             Previous hospital/medical experience is helpful.
  •             Knowledge of medical terminology is helpful. 
  •         
  • This opening is closed and is no longer accepting applications
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